Privacy Policy

1. Information We May Collect

Hereditas Studio may collect information that you voluntarily provide when you contact the studio or request information about a service.

This information may include:

• Your name
• Your email address
• Information you include in a message or consultation request
• Details about the photograph, project, family history, or intended use
• Photographs, scans, reference images, or other materials you voluntarily submit
• Correspondence, instructions, approvals, and feedback connected with a project
• Billing or transaction records when services are commissioned

Please do not submit Social Security numbers, government identification numbers, financial account credentials, medical records, or other information that is not reasonably necessary for the requested service.

2. Photographs and Reference Materials

The nature of restoration and reconstruction work may require clients to provide photographs depicting themselves, relatives, ancestors, or other individuals.

Submitted photographs and reference materials may contain identifiable faces, names, dates, family relationships, locations, historical information, or other personal details.

Hereditas Studio uses these materials only as reasonably necessary to:

• Evaluate the condition and feasibility of a project
• Prepare an estimate or restoration plan
• Perform the requested restoration or reconstruction
• Communicate with the client about the work
• Prepare final files for delivery
• Maintain essential project and business records
• Resolve questions, revisions, disputes, or technical issues connected with the project

Submitted images will not be offered for sale, licensed to unrelated third parties, used for advertising, or displayed publicly without the client’s authorization or another valid legal basis.

Clients should submit photographs only when they have the right or appropriate permission to provide them for the requested work.

3. How Information Is Used

Hereditas Studio may use collected information to:

• Respond to inquiries
• Review photographs and project requests
• Provide consultations, estimates, and services
• Communicate about project requirements, progress, approvals, revisions, and delivery
• Maintain records of commissioned work
• Protect the website, studio, clients, and submitted materials
• Detect or prevent fraud, misuse, security incidents, or unlawful activity
• Comply with legal, accounting, tax, or regulatory obligations
• Establish, exercise, or defend legal claims

Hereditas Studio does not sell personal information.

Hereditas Studio does not use personal information for third-party behavioral advertising.

4. Information Collected Automatically

When you visit the website, certain technical information may be transmitted automatically by your browser or processed by the website’s hosting infrastructure.

Depending on the services operating on the website, this may include:

• Internet Protocol address
• Browser and device type
• Operating system
• Approximate geographic region derived from technical data
• Referring page
• Pages or resources requested
• Date and time of access
• Error, security, and diagnostic information

This information may be processed for website delivery, security, abuse prevention, troubleshooting, performance, and maintenance.

Hereditas Studio does not use this technical information to identify visitors personally unless reasonably necessary for security, fraud prevention, legal compliance, or the investigation of misuse.

5. Hosting and Infrastructure

This website may be hosted and delivered through Vercel.

As a hosting and infrastructure provider, Vercel may process technical information necessary to deliver the website, maintain network security, diagnose errors, prevent abuse, and operate its services.

Vercel processes information according to its own privacy notices, contractual obligations, and security practices. Hereditas Studio does not control every technical operation performed independently by Vercel.

6. Web Fonts

This website may load typefaces through Google Fonts.

When the website requests a font, the visitor’s browser communicates with Google’s font-serving domains in order to retrieve the required files. Google states that the Google Fonts Web API does not set or log cookies and that font requests are separated from credentials associated with other authenticated Google services.

Google’s handling of technical information is governed by its own policies.

7. Cookies and Tracking Technologies

Hereditas Studio does not presently use advertising cookies or cross-site behavioral tracking technologies.

The website’s hosting provider or essential technical services may nevertheless use limited storage, security mechanisms, network records, or similar technologies when necessary to operate, protect, or deliver the website.

If Hereditas Studio later introduces analytics, advertising, embedded media, payment processing, or other technologies that materially change the collection of visitor information, this Privacy Policy will be updated. Where legally required, an appropriate cookie notice or consent mechanism will also be provided.

8. Contact Forms and Email

Information submitted through a contact form or sent by email is used to review and respond to the inquiry and, when applicable, to provide the requested service.

Internet and email communications are not guaranteed to be completely secure. Visitors should avoid transmitting highly sensitive information through an ordinary contact form or unencrypted email.

Submitting a message does not by itself create a contractual relationship or guarantee acceptance of a project.

9. Service Providers

Hereditas Studio may use service providers when reasonably necessary to operate the website or provide commissioned services.

Depending on the project and the tools in use, these providers may support functions such as:

• Website hosting and delivery
• Email communications
• Secure file transfer or cloud storage
• Data backup
• Invoicing or payment processing
• Digital image processing and production
• Printing or final-output services
• Information technology, security, or troubleshooting

These providers may receive only the information reasonably necessary to perform their function. Their processing may also be governed by their own privacy policies and contractual terms.

Hereditas Studio does not authorize service providers to sell client photographs or personal information for their own independent advertising purposes.

10. Disclosure of Information

Hereditas Studio may disclose information:

• At the client’s direction or with the client’s permission
• To service providers supporting the website or commissioned work
• When reasonably necessary to complete printing, delivery, storage, or other requested services
• When required by law, subpoena, court order, or lawful governmental request
• When necessary to protect the rights, safety, property, systems, or legitimate interests of Hereditas Studio, its clients, or others
• In connection with the investigation of fraud, misuse, security incidents, or unlawful conduct
• In connection with a business restructuring, transfer, merger, or sale, subject to appropriate protection of the information involved

Hereditas Studio does not sell or rent client photographs or contact information to data brokers.

11. Data Retention

Hereditas Studio retains information only for as long as reasonably necessary for the purposes described in this Privacy Policy.

Retention periods may depend on:

• Whether the inquiry becomes a commissioned project
• The duration and complexity of the project
• Revision, approval, and delivery requirements
• Backup and technical recovery schedules
• Accounting, tax, contractual, or legal obligations
• The need to preserve evidence of instructions, permissions, payments, or completed work
• The resolution of disputes or potential claims

Unaccepted inquiries and preliminary materials may be deleted when they are no longer reasonably needed.

Project files and correspondence may be retained for a reasonable period after completion to permit corrections, replacement delivery, recordkeeping, or the resolution of project-related questions.

Clients should maintain their own copies of original photographs and final delivered files. Hereditas Studio should not be treated as a permanent archival-storage service unless a separate written arrangement expressly provides otherwise.

12. Data Security

Hereditas Studio takes reasonable administrative and technical measures intended to protect personal information and submitted materials against unauthorized access, loss, misuse, alteration, or disclosure.

No website, email system, cloud platform, storage device, or method of electronic transmission can be guaranteed to be completely secure. Hereditas Studio therefore cannot promise absolute security.

If Hereditas Studio becomes aware of a security incident requiring notice under applicable law, affected individuals will be notified as legally required.

13. Your Privacy Choices

You may contact Hereditas Studio to request, subject to applicable law:

• Confirmation of whether information about you is being retained
• Access to information you previously provided
• Correction of inaccurate contact information
• Deletion of information that is no longer reasonably necessary
• Withdrawal of a previously granted permission for future use
• Clarification regarding how a submitted photograph or project record is being handled

A deletion request may not require Hereditas Studio to erase information that must reasonably be retained for legal, accounting, contractual, security, fraud-prevention, dispute-resolution, or recordkeeping purposes.

Hereditas Studio may need to verify the identity or authority of the person making a request before acting on it, particularly when photographs or family records involve multiple individuals.

14. Information Concerning Other People

When you provide a photograph, name, history, or other information concerning another person, you represent that you are authorized to provide the material or that your use of it is otherwise lawful.

Hereditas Studio cannot independently verify every family relationship, copyright interest, privacy right, or permission connected with materials submitted by a client.

Please avoid providing unnecessary private information about living individuals.

15. Children’s Privacy

This website and its restoration services are not directed to children under the age of 13, and Hereditas Studio does not knowingly solicit personal information directly from children under 13.

A parent or legal guardian should submit and manage any inquiry or project involving a minor.

If you believe that a child under 13 has submitted personal information directly without appropriate parental involvement, contact Hereditas Studio so the matter can be reviewed and the information deleted when appropriate.

16. International Visitors

Hereditas Studio is based in the United States.

If you access the website or submit materials from another country, your information may be processed or stored in the United States or in other locations where relevant service providers operate.

Privacy and data-protection laws may differ between jurisdictions. Where applicable law grants additional rights, Hereditas Studio will consider properly submitted requests in accordance with those legal requirements.

17. External Links

The website may contain links to third-party websites or services.

Hereditas Studio is not responsible for the privacy, security, content, or data-handling practices of websites operated by third parties. Visitors should review the privacy policies of those services before providing information to them.

18. Changes to This Privacy Policy

Hereditas Studio may revise this Privacy Policy when its website, services, technologies, legal obligations, or information practices change.

The revised version will be posted on this page with an updated revision date. Material changes may also be communicated through an additional notice when appropriate.

Continued use of the website after an updated policy becomes effective indicates acknowledgment of the revised policy, to the extent permitted by law.

19. Contact

Questions, privacy requests, or concerns regarding this Privacy Policy may be directed to: